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Provider Registration for OFIA Portal Access

Please review the following Terms and Conditions and fill out the registration form to create your account. If you company is already registered, we'll link your account in the next step. Continuing this registration constitutes acknowledgement and approval of these terms.

Terms and Conditions

Last Updated: 1/31/2018 (New section: Canceling Awarded Jobs)

OFIA Network Usage

Any relationship (customer to provider or provider to provider) that initiated on the OFIA.org portal must stay on the OFIA.org portal for the lifetime of that relationship. Using OFIA.org to gather contact information, and then engaging outside of the OFIA.org portal is strictly forbidden. Your account shall be terminated upon breach of this requirement. As a general rule: "If it started on OFIA, it stays on OFIA". If you have any questions about this policy, please contact the OFIA support team BEFORE directly contacting the provider.

Terms

Listed below are the Terms and Conditions of the Office Furniture Installation Alliance (OFIA) usage. If we modify this agreement, we will notify you in advance. Generally speaking, we strive to be as clear and simple as possible. OFIA is owned and operated by InstallNET, International (InstallNET).

1: Software As A Service - OFIA is an application that is provided for your use as a Software as a Service (SaaS). Your agreement to these Terms and Conditions grant access to the application.

This service is provided to you "AS IS" without indemnification or warranty of any kind, express or implied. You are responsible for the accuracy, quality, and integrity of the data you enter into the system. There are several instances where OFIA adds third party data into the system, but it is your responsibility to validate that data before use (manufacturing catalog options, pricing, tax rates, etc.). OFIA provides methods for customers and providers to input and store data, but is not responsible for omissions, mistakes, outdated data, miscalculations or incorrect information of any kind.

OFIA provides a method to facilitate quotes and job communication between customers and services providers. It is not responsible for mistakes in pricing, quality of product/service, or timeliness of payment.

The service we provided by OFIA is for use by you only and you are not permitted to transfer, sell, resell, rent or lease your membership to anyone else.

2: What's Ours is Ours and Yours is Yours - All of the data you enter into OFIA is yours. The software that uses and presents the data is ours. You shall be able to remove your data upon request. We secure the data using several methods: (a) Data in transit uses HTTPS, or secure, encrypted communication channels. (b) Data within the system is logically separated from others. (c) Data is backed up routinely and consistently and is stored in several offsite locations. (d) OFIA does not collect or store your billing information. (e) The physical OFIA environment is monitored 24/7/365 via state-of-the-art protection and monitoring tools. Only authorized personnel have access to the data center.

All of the data you put into OFIA must comply with U.S. copyright laws. OFIA, the application, is copyright InstallNET with all rights reserved. You may not duplicate, copy, modify or reuse any portion of the application or application components without our permission.

3: Data Retention - We routinely and consistently back up data entered into OFIA. We retain these backup sets for long periods of time. OFIA is designed so that the data you enter into the system now will be available for retrieval years from now. Although OFIA does its very best to save, backup and store data, OFIA makes no promises that no data will never be lost or unavailable.

4: Warranties - OFIA does not warrant that the Software Services will meet all of Client's requirements or that use of the Software Services will be uninterrupted, secure or error-free. If a problem arises, OFIA will fix or repair issues as quickly as possible.

5: Your Responsibilities - You are responsible for the security of your account and password. We cannot be liable for any loss or damage from your failure to do so. You must use the service as a human. Sorry, no robots or automated processes are allowed. Your login should only be used by one person, although we frequently do allow for exceptions if prearranged. You must not modify, adapt or "hack" the application.

6: Payments, Refunds, Cancellations, and Terminations - OFIA facilitates relationships between a customer and a service provider. The service provider is responsible for collecting payments from the customer, which includes any applicable OFIA transaction fee. OFIA will collect OFIA transaction fees directly from the service provider.

If your account is canceled, we will do our very best to get all of your data to you in a mutually agreed-upon format. We will retain your data for at least 30 days. Afterward, your data is subject to deletion and removal.

7: Canceling Awarded Jobs - After a quote has been turned into an order, by attaching a Purchase Order, it becomes an active job. If a customer cancels a job after it has been awarded, the customer is subject to a cancellation fee. The cancellation fee is $25 for the first offense, and then 10% or $50 (whichever is more) for subsequent cancellations. In addition, a customer’s account is subject to termination if this practice continues. A customer account will be disabled until cancellation fees are remitted via credit card.

8: Support - OFIA support is provided for members of the service. You can email us anytime at support@ofia.org. We will respond to all inquiries, questions, comments and help requests within 24 business hours.

9: OFIA Transaction Fees - The OFIA portal adds a 5% transaction fee on bids submitted by a service provider. Those fees can be seen by the customer before a job is awarded. These service fees are included in every bid, except those where a pre-existing relationship has been identified.

10: Pre-Existing Relationship - A pre-existing relationship is defined by a formal quote request being requested and received outside of InstallNET/OFIA within the last two years. This is intended to remove the OFIA transaction fee between customers and service providers that have a business relationship dating prior to discovery through InstallNET or OFIA. Applicable documentation may be requested.

11: Termination of Access - OFIA reserves the right to terminate your OFIA.org account for reasons, not limited to, contacting providers for service outside of OFIA, attempting to cheat or reduce OFIA transaction fees, lack of timely payment to service providers, quality control, or other similar conditions.

12: Business Relationship - When a customer uploads a Purchase Order and accepts a providers bid, the business relationship is between the customer and the service provider directly. OFIA facilitates, but is not responsible, for this business relationship. Both customers and service providers are able to, and strongly suggested to, do their own due diligence before entering into a business relationship.

13: Final Provisions - We reserve the right to temporarily disable your account if your usage significantly exceeds the average usage of other customers. Of course, we'll reach out to the account owner before taking any action except in rare cases where the level of use may negatively impact the performance for other customers.

We do not warrant that: (i) the service will meet your specific requirements; (ii) the service will be uninterrupted, timely, secure or error-free; (iii) the results that may be obtained from the use of the service will be accurate or reliable, (iv) the quality of any products, services, information, or other material purchased or obtained by you through the service will meet your expectations; and (v) any errors in the service will be corrected. Although we try very, very hard to do our best if any problems arise.

You expressly understand and agree that we shall not be liable for any direct, indirect, incidental, special, consequential or exemplary damages, including but not limited to damages for loss of profits, goodwill, use, data or other intangible losses (even if we have been advised of the possibility of such damages) resulting from: (i) the use or the inability to use the service; (ii) the cost of procurement of substitute goods and services resulting from any goods, data, information or services purchased or obtained or messages received or transactions entered into through or from the service; (iii) unauthorized access to or alteration of your transmissions or data; (iv) statements or conduct of any third party on the service; or (v) any other similar matter relating to the service.

If you have any comments, concerns or feedback about these terms and conditions, please contact us at support@ofia.org


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